Run the club.
Not the admin.
Editable templates for the jobs no one signed up for — rosters, registration, comms, pre-season checklists. Built from real time spent on the front line of community sport, and the back-of-house work that keeps it standing.
Instant download · editable files · no account needed to browse
Season Lineup
Available nowEvery season starts the same way
A blank document, a group chat full of questions, and someone reinventing a roster that's been reinvented a hundred times before.
Chasing forms and fees
Sign-up sheets that don't match your comms, and a spreadsheet nobody else can read.
Starting from a blank page
No run sheet, no roles assigned, and parents asking questions there's no answer sheet for.
The admin never actually stops
Volunteer rosters, equipment checks, comms to parents — all sitting on one person's shoulders.
Pick your starting XI
Every template is editable — Google Docs and Word — so you can make it yours in minutes, not evenings.
Season Kick-Off Checklist
The one page you wish someone had handed you on day one.
- Committee & admin setup
- Volunteer roles checklist
- Registration & comms plan
- Pre-season risk check
BTW Full Toolkit
8 templates across four series, covering the whole season.
- Prep series
- Committee setup & registration tracker
- Sideline series
- First training night & matchday run sheets
- Gameplan series
- Volunteer roster & parent comms templates
- Playbook series
- Equipment checklist & end-of-season wrap-up
BTW Starter Kit
3 templates — the essentials, if you just need to get the season moving.
- Committee & admin setup
- Registration tracker
- First training night run sheet
Already grabbed the Starter Kit? Check your email for a 15% off code (STARTER15) to upgrade to the Full Toolkit.
Three steps, no learning curve
Buy
Secure checkout through Gumroad. Instant email with your download link.
Download
Editable Google Docs and Word files — no special software required.
Edit
Add your club name, colours and details. Ready to use the same day.
Built from time on both sides of the clubhouse
Before the Whistle creates practical, ready-to-use resources for the volunteers, administrators, coaches and sport families who keep grassroots clubs running. We know what it's like to be the person who stays behind to pack up the equipment, the one who sends the emails at 10pm, the one who quietly keeps the whole season moving.
- Real experience volunteering at community club level
- Back-of-house exposure to club governance and operations
- Templates shaped by actual season admin, not guesswork
- No jargon, no theory — just what gets used on a Tuesday night
Get the Season Kick-Off Checklist
One page. Everything to sort before the first whistle blows. Delivered straight to your inbox, along with the occasional template drop when we make something new.
Before you buy
The templates are written to be sport-neutral and easy to adapt — clubs across rugby, football, netball, cricket and other community sports use the same underlying admin structure. All pricing is in USD via Gumroad; wording can be adjusted for your region.
Every template is delivered as an editable Google Docs and Microsoft Word file, so you can open it straight away without needing any special software.
Yes. Check your confirmation email for a 15% off code to put toward the Full Toolkit, so you're only paying the difference for the extra templates.
Yes. Once purchased, the templates are yours to reuse and adapt for future seasons and additional teams within your own club.
Because these are instant-download digital products, we don't offer refunds once files have been downloaded. If something isn't right, get in touch and we'll do our best to help.
No. Before the Whistle is an independent resource built for community and grassroots clubs, and isn't affiliated with or endorsed by any governing sporting body.
Ask us anything, or suggest a template
Not ready to buy, or need something we haven't built yet? Tell us what your club needs.
Make next week's admin easier than this week's.
Start with the free checklist, or go straight to the Full Toolkit while the launch price is on.